Having the option to work from home during this period of self-isolation is quickly becoming a privilege, as the climate continues to change and evolve and many of us move into makeshift home offices. This privilege, however, isn’t without adjustment.
Loneliness, staying connected and a heightened penchant for distraction can have a significant effect on your mental health and productivity levels when working remotely. As we look to find a sense of normal and continue ‘business as usual’ during this time, remaining connected is more important than ever.
With this in mind, we have listed our top tips and tricks for communicating your employees and clients from home.
Keep all-team meetings, client WIPS and one-on-one catch ups in your diary and where possible, make them video calls.
Use Zoom, Teams, Skype or Face Time to easily replicate the face-to-face aspect of these meetings, ensuring visual cues are always picked up and comments aren’t misinterpreted. These sessions can be scheduled by dropping a meeting link into your regular email calendar invite.
If you’re concerned about how your team will stay creative, brainstorm as a group via team video calls. This will increase the sense of comradery and ensure all team members feel connected in their at-home work environments.
Whether using audio or video calls, put your microphone on mute when you’re not speaking. Background noise can be surprisingly louder than you might think while using these technologies and can be extremely distracting. Click the ‘mute me’ button when on a video call, and quickly de-select when you have something to input.
Whilst in the office, you might call out to a colleague a few desks away to ask a questions, however from home this is a little bit harder to do. Keep regular conversations happening when working from home by using Slack to retain the usual flow of information.
Accessible via phone or desktop, you can create project-specific channels, as well as reaching out to an employee one-on-one for a quick response. This will also save everyone’s inboxes from an increase in email traffic.
If you do find yourself becoming increasingly distracted, dedicate blocks of time to put your phone away and spend an uninterrupted period of time focusing on the task at hand. If needed, alert your employees that you will be unreachable during this period.
If you would usually share a morning coffee, afternoon Stretch & Restore class or Friday night outing with your co-workers, dedicate time to do these via phone or video call. Remaining connected during this time is more important than ever, and uniquely – we are all in this together, even whilst apart.
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